Executive Assistant

Firm Overview

Gemspring Capital, a Westport, Connecticut-based private equity firm with $3.5 billion of capital under management, provides flexible capital solutions to middle market companies. Gemspring partners with talented management teams and takes a partnership approach to helping drive revenue growth, value creation and sustainable competitive advantages. Target companies have up to $1 billion in revenue and are in the aerospace & defense, business services, consumer services, financial and insurance services, healthcare services, industrial services, software and tech-enabled services, or specialty manufacturing sectors.

Position Description:

Gemspring is seeking a highly personable, organized, and collaborative Executive Assistant who will also serve as the receptionist for our Headquarters in Westport, Connecticut. This role requires a proactive self-starter who has a proven track record in managing multiple workflows efficiently. The ideal candidate will possess strong interpersonal skills, demonstrating the ability to connect well with colleagues and partner companies alike.

Key Responsibilities:

• Provide executive support to senior management, including scheduling meetings, booking travel, and managing calendars.
• Assist team in coordination of in-office meetings which can include scheduling, booking conference rooms and ensuring proper set up.
• Greet visitors and manage front desk responsibilities.
• Assist with invoicing, expense tracking, and other basic financial operations related tasks.
• Support the Director of Operations in any ad hoc related tasks and projects.

Key Requirements:

• At least five (5) years in an administrative role, preferably as an Executive Assistant at a financial services firm or in a fast-paced working environment.
• Strong attention to detail and ability to multi-task.
• Strong written and verbal communication skills.
• Power user of Microsoft
• Demonstrated team player, with ability to cultivate personal rapport and strong relationships.
• High degree of self-motivation, eagerness, and sense of ownership.
• Highly professional with ability to handle sensitive and confidential information.
• Timing: Immediate.
• Location: Westport, Connecticut.
• Gemspring is seeking an individual who wants to be in the office five (5) days/week.
• Typical hours: 8:30 AM ET through 5:30 PM ET.

Compensation & Benefits:

Gemspring offers a highly competitive salary that reflects the qualifications required for the role, along with an excellent benefits package.

Office Model:

Gemspring’s work model emphasizes in-office collaboration and apprenticeship-style learning, fostering deep connections among our team members. We believe this approach accelerates learning and integration into the firm. We believe that the meaningful interactions that occur in person cannot be replicated in a remote setting, making this model essential for personal and professional growth.

www.gemspring.com