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Administrative Assistant
Penda Aiken Inc. • Albany, NY • Posted 4 days ago via ZipRecruiter
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In-person • Full-time • $19.00-$21.00/hr • Temporary • Entry Level
Job Highlights
Using AI ⚡ to summarize the original job post
The Administrative Assistant role at Penda Aiken Inc. is a long-term, temporary position based in Albany, NY, requiring high-level administrative support. Responsibilities include preparing reports, handling information requests, performing clerical functions, screening correspondence, formatting documents, maintaining tracking and database systems, and troubleshooting for staff. The role demands a high school diploma or equivalent, at least two years of experience in a professional office setting, and excellent knowledge of Microsoft Office.
Responsibilities
- Provide high-level administrative support.
- Prepare reports and handle information requests.
- Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
- Format documents in Word and Excel.
- Maintain various tracking and database systems.
- Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents.
- Data entry and maintain paper and electronic filing systems.
- Troubleshoot for staff for multiple issues, including IT issues.
Qualifications
Required
- High school diploma (or equivalent).
- Two-year minimum experience working in a professional office setting.
- Excellent working knowledge of Microsoft Office (specifically Word and Excel).
- Ability to enter data into, and extract data from, electronic databases.
- Ability to work independently and on a team with different personalities.
- Ability to handle multiple, shifting priorities.
- Good organizational skills, including an ability to organize information into reports.
- Previous experience working for the New York State Department of Health.
Preferred
- Certification in Microsoft Office products.
- Knowledge and experience with computer information systems and computer programming.
- Experience with NYS Department of Health recruitment process.
Full Job Description
Job Description
Job DescriptionCompany Description
Title: Administrative Assistant
Position Type: Long-term, temporary (1+ years)
Location: Albany, NY
Hours: 9am-5pm, 40hrs. per week
Salary: TBD
Due Date: 09/24/2024
Responsibilities
Must be able to provide high-level admin support by:
- Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
- Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
- Formatting documents in Word and Excel.
- Maintaining various tracking and database systems.
- Receive and process mail, faxing, scanning/photocopying emailing, and uploading documents.
- Data entry and maintaining paper and electronic filing systems.
- Troubleshoot for staff for multiple issues, including IT issues.
Requirements
- High school diploma (or equivalent).
- Two-year minimum experience working in a professional office setting.
- Excellent working knowledge of Microsoft Office (specifically Word and Excel).
- The ability to enter data into, and extract data from, electronic databases.
- The ability to work independently and on a team with different personalities.
- The ability to handle multiple, shifting priorities.
- Good organizational skills, including an ability to organize information into reports.
- Previous experience working for the New York State Department of Health
Preferred requirements:
- Certification in Microsoft Office products.
- Knowledge and experience with computer information systems and computer programming.
- Experience with NYS Department of Health recruitment process.
Submit your resume today!
About Us
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
For more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.
Partnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.
Penda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
Company Description
About Us\r\nFor more than thirty years, Penda Aiken, Inc. has committed itself to serving New York State, solidifying our position as a leading talent acquisition firm in the Northeast. Our team of industry experts collaborates closely with top-tier companies and exceptional candidates, providing personalized guidance to ensure the best possible results for everyone involved.\r\n\r\nPartnering with Penda Aiken Inc. means positioning yourself for success. We provide access to competitive compensation, comprehensive benefits such as healthcare and dental coverage, a 401(k) plan, and paid time off (PTO), all delivered with personalized attention.\r\n\r\nPenda Aiken, Inc. is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.
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