Office Manager for Maintenance and Construction

Job Highlights

Using AI ⚡ to summarize the original job post

Responsibilities

• Use AppFolio to keep track of all daily work.
• Ensure all work orders are properly updated with notes as well as before and after photos prior to closing.
• Maintain accurate records of maintenance activities, repairs, and costs.
• Plan and schedule maintenance tasks and projects with the objective of timely resolving all work orders.
• Coordinate to prioritize maintenance needs and minimize disruption to operations.
• Directly coordinate Maintenance Foreman, Maintenance Technicians, Property Management Team, Residents, and Vendors for coordination of all scheduled projects.
• Provide guidance and support to ensure tasks are completed efficiently and safely.
• Prepare reports for management on maintenance performance and issues.
• Manage the company billing to ensure timely invoicing and payments.
• Monitor expenditures and implement cost-saving measures where possible.
• Maintain inventory of maintenance supplies & equipment.
• Coordinate purchase of necessary items to support maintenance activities.
• Maintain frequent and consistent communications with all parties.
• Ensure preventive maintenance schedules are followed.
• Enforce all safety and regulatory policies and standards.
• Take appropriate safety precautions for every project.
• Keep abreast of regulations and best practices related to maintenance operations.

Qualifications

Required

• Proven experience as a Maintenance Coordinator or similar role.
• Computer skills, prior experience with QuickBooks and AppFolio is preferred.
• Strong organizational, communication, and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Ability to quickly learn and utilize work order and timesheet computer software programs.
• Customer service positive attitude.
• Valid Drivers License with insurance.

Preferred

• Bilingual English and Spanish