Office Manager

Job Title: Office Manager/Admin

Location: New York, NY

Job Type: Full Time - In Office

The ideal candidate will be highly organized, proactive, and capable of managing a wide range of administrative tasks to ensure our office runs smoothly.

Responsibilities:

• Manage daily office operations to maintain an organized and efficient work environment.
• Oversee office supplies inventory and place orders as needed.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Maintain and organize office records and files, ensuring they are up-to-date and easily accessible.
• Assist in the preparation of reports, presentations, and other documents.
• Liaise with building management and service providers to address office maintenance and repair issues.
• Plan and organize office events, meetings, and team-building activities.
• Answer phones and reroute to appropriate departments
• Manage on site vendors and office related orders such as supplies, paper shredding, utilities, office cleaners, maintenance and security
• Organize, track, scan and distribute incoming mail and deliveries as appropriate
• Assist with outgoing mailings and manage mailing accounts
• Assist with Concur employee reimbursement reporting and track approval workflows
• Manage team calendars for important dates and deadlines as well as employee approved PTO
• Coordinate meeting invites and distribute meeting materials accordingly
• Perform other administrative duties as assigned.

Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.
• Proven experience as an Office Manager, Administrative Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and benefits package.
• Health, dental, and vision insurance.
• Paid time off and holidays.