Administrative Assistant

Job Highlights

Using AI ⚡ to summarize the original job post

Responsibilities

• Coordinate and manage executive calendars, including scheduling and organizing meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and other documents as needed.
• Generate reports from multiple information sources, and illustrate strong organizational skills in establishing, maintaining, and updating files.
• Handle confidential and sensitive information with the utmost discretion.
• Assist with event coordination, including company-wide meetings, conferences, and social events.
• Prepare and distribute meeting agendas and minutes.
• Conduct research and compile reports as required.
• Manage expense reports and reimbursements.
• Act as a point of contact for internal and external stakeholders, ensuring timely and effective communication.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
• Commit to administering programs, projects, and/or processes specific to the supported group.
• Perform general administrative tasks such as answering phone calls, responding to emails, and ordering office supplies.

Qualifications

Required

• 5 to 7 years of demonstrated competence in executive administrative assistant functions.
• Excellent organizational, planning, and time-management skills.
• Strong attention to detail and accuracy in process and results.
• Exceptional communication and interpersonal skills coupled with excellent customer service skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative and foresight to anticipate needs.
• Self-starter with a can-do attitude able to manage in a fast-paced environment.
• Demonstrated ability to work with limited supervision and deal with ambiguities and shifting priorities.
• Effective interpersonal skills to work with all levels of office personnel.
• Superior communication skills and ability to handle confidential information.
• Ability to anticipate the business needs of the executive, both on a routine and a per case basis.
• Proven track record in supporting the objectives of a senior executive(s).
• Flexibility to adapt to changing priorities and deadlines.

About Chubb

Chubb is the world's largest publicly traded property and casualty insurance company, operating in 54 countries. They offer a wide range of insurance products and services for businesses and individuals, specializing in commercial lines insurance in the U.S. Chubb focuses on assessing, assuming, and managing risk with a commitment to providing prompt and fair claims service.