Legal Assistant / Receptionist / Intake Manager

Legal Assistant / Receptionist / Intake Manager

The ideal candidate is energetic, punctual, organized, well-presented, welcoming, professional, bilengual (spanish preferred), charming, clean, and able to represent the law firm well as a professional in all aspects as the first person most clients and colleagues will see or speak with when contacting the firm. The candidate will be responsible for assisting attorneys in communicating, scheduling, billing, filing, preparation and all other aspects of legal assistance. This candidate should feel comfortable answering phones, greeting clients, scheduling appointments, communicating with clients/potential clients, communicating with Judges/Judicial Assistants, handling billing matters, providing beverages when necessary, cleaning and organizing conference room before client appointments, processing payments and screening cases.

Summary

This role will work closely with attorneys, law clerks and paralegal, providing the support of a legal assistant. Successful candidates will be responsible for areas including but not limited to the following.

Responsibilities

• Answer phones
• Greeting clients and potential clients
• Communication with clients and potential clients in English and Spanish
• Be punctual at all times
• Handle billing matters and process client payments
• Assist with case management
• Coordinate and schedule calendars and appointments
• Trial assistance
• Prepare or simple legal documents including pleadings, motions, affidavits, complaints, and legal memoranda
• Organize & E-file all court documents in state and federal court
• Communicate with clients, courts, counsel, and others
• Draft and serve summons
• Coordinate and summarize depositions
• Prepare trial binders and exhibits
• Maintain pleadings and discovery indexes
• Filing
• Organizing exhibits, documents, evidence, briefs, and appendices
• Aid Attorneys with numerous aspects of their occupation
• Gather relevant information from a variety of sources
• Help with witness preparation

Qualifications

• Associate’s Degree, certificate, or equivalent work experience
• Experience in Civil Litigation in South Florida (preferred)
• At least 2 years of working experience as a receptionist / assistant or in legal services under an attorney or lawyer in a law firm setting
• Ability to multitask, organize, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervision
• Strong written and verbal communication skills, as well as attention to detail
• Bilingual (Spanish)
• Energy and Taking Pride in Their Work
• Professionalism

Benefits

For full-time employees, after advancing past a short probationary period, we offer an excellent benefits package including medical, vision and dental insurance, paid time off and paid holidays.

Equal Opportunity Statement

Bilu Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.