Earnbetter

Job Search Assistant

Administrative Assistant

Palo Alto Staffing • San Francisco, CA • Posted today

In-person • Full-time • Entry Level

  • General Tasks
    • Manage the principal’s personal calendar by scheduling appointments and
  • coordinating events.
    • Plan and coordinate company activities and events.
    • Coordinate and schedule meetings based on the availability of participants.
    • Check all calendars on Google Calendar, and then check via email to confirm your
  • suggested time (especially because many team members have other
  • responsibilities).
    • Send out invitations and manage RSVPs. Use the client's Zoom Link for video
  • conferences (depending on who’s participating).
    • Adjust and reschedule appointments as needed.
    • Ensure that meeting times accommodate different time zones if necessary. Please
  • be super cognizant of this as even the US has multiple time zones.
    • Schedule meeting prep calls ahead of important client engagements.
    • Arrange daily team lunch deliveries and office pantry list orders.
  • • Conduct research and assist with personal projects as requested.

    Organizing Daily, Weekly, and Monthly Calendar
    • Maintain an organized calendar, categorizing appointments, meetings, and events.
    • Schedule Weekly Team Meetings
    • Schedule Monthly Board Meeting
    • Always confirm meeting Zoom Link/Physical Locations

    Reminders and Notifications
    • Set up reminders for upcoming meetings, deadlines, and important tasks.
    • Ensure the client is notified of any last-minute changes or cancellations