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Legal Assistant

HireCapital • San Diego, CA • Posted 30+ days ago via ZipRecruiter

In-person • Full-time • $65,000-$80,000/yr • Mid Level

Job Description

Job Description
Legal Assistant
San Diego, CA
$65,000–$80,000 (will consider more with direct experience)

A well respected national law firm with an office in downtown San Diego is seeking a full-time Legal Assistant to support a high-level Trusts & Estates partner and paralegal. This is an onsite role offering a unique opportunity to gain exposure to complex, non-template legal work for a sophisticated, high-net-worth client base.

This role is perfect for a junior candidate looking to be trained by a stellar paralegal, or an experienced trust & estates legal secretary (in which case the target annual salary will be assessed per experience, and not necessarily capped at the listed range).

The ideal candidate will be detail-obsessed, highly professional, and confident managing heavy calendaring, task tracking, and communications across a small but fast-moving team.

Key Responsibilities of Legal Assistant
  • Manage all aspects of a partner’s complex calendar including internal and client scheduling
  • Answer phones, triage calls, and act as a front-facing contact for clients and prospective clients
  • Track and process expenses and daily time entry (via 3E)
  • Type, proofread, and format legal correspondence, motions, pleadings, and first-draft letters
  • Manage internal communications between attorney, paralegal, and office team
  • Handle eFiling of court documents
  • Draft and organize documents following detailed naming and formatting conventions
  • Maintain confidentiality and discretion in all client matters
  • Support administrative needs such as mail distribution and document preparation
  • Must either be or be willing to become a Notary Public (cost covered by firm)
Qualifications of Legal Assistant
  • 4+ years recent experience in a legal secretary or high-level legal administrative role preferred, but will consider less, if candidate has exceptional legal assistant / executive assistant experience and wants to break into an area of law.
  • Exceptional attention to detail—especially grammar, spelling, formatting, and document naming
  • Ability to work independently, follow detailed email instructions, and proactively communicate
  • Proficiency in Microsoft Outlook, Word, Excel, and experience with 3E time entry software
  • Experience with eFiling is required
  • Candidates with Executive Assistant backgrounds who’ve transitioned or are transitioning into legal are encouraged to apply
  • Notary commission (or willingness to obtain)
About the Firm
This is a firm that truly has one of the nicest cultures in San Diego. They really take the time to develop and work with the people they hire, offering exceptional coaching and training for those newer to the legal field. They have a beautiful downtown office.
Compensation & Details
  • Salary: $65,000 – $80,000 DOE
  • Location: Downtown San Diego (Onsite)
  • Hours: Standard business hours
  • Benefits: Full benefits package (details provided upon interview)
  • Notary commission costs covered by employer
This role is perfect for someone that wants to learn how to do substantive and quality legal case management work under the direction of some amazingly nice, and talented people. If you are interested, please send your resume directly to kate@hirecapital.com for fastest response.