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Administrative Assistant
Smurfit Westrock • Jacksonville, FL 32232 • Posted 1 day ago
Administrative Assistant
Smurfit Westrock • Jacksonville, FL 32232 • Posted 1 day ago
In-person • Full-time • Mid Level
Career Opportunity:
As an Administrative Assistant you will be responsible for ensuring accurate and timely processing of receipts, service entries, and financial transactions. This position supports our Forest Resources team in Maxville, Florida.
How you will impact Smurfit Westrock:
* Assist with vendor and system support by responding to internal and external inquiries and researching and resolving issues across various systems.
* Review, reconcile, and correct daily wood receipts.
* Review of required insurance, agreements and certifications.
* Prepare pivot tables and spreadsheets for reporting.
* Work as subject matter expert for regional software: LIMS/WWIZ, JD Edwards and Coupa
* Data entry into various software programs for tickets.
* Act as the region\u2019s point of contact for accounts payables and receivables.
* Responsible for JDE service order entries, ordering of office supplies and equipment for region personnel.
* Prepare correspondence, presentations, analysis, and reconciliation reports.
* Participate in month end close activities.
* Support internal and external audit requests related to invoices and financial documentation.
What you will need to succeed:
* 3+ years of experience as an Administrative Assistant with strong analytical/operational responsibilities
* Able to use Microsoft Office as a part of daily business activity: Excel, Word, Power Point, SharePoint, Teams
* Able to learn and use wood accounting and scale systems
* Demonstrated ability to work well under tight deadlines, independently or collaboratively, managing multiple and varied projects simultaneously, while maintaining attention to details.
* Analytical skills required for error investigation and resolution
* Must have strong technical ability and excellent written and verbal communications skills
* A plus if you have:
* Degree in accounting, or other business-related discipline
* Accounts payable experience
* Broad knowledge of accounting principles or bookkeeping experience (AR/AP/GL)
* Working knowledge of SAP & JD Edwards software
What We Offer:
* Corporate culture based on integrity, respect, accountability and excellence
* Comprehensive training with numerous learning and development opportunities
* An attractive salary reflecting skills, competencies and potential
* A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
As an Administrative Assistant you will be responsible for ensuring accurate and timely processing of receipts, service entries, and financial transactions. This position supports our Forest Resources team in Maxville, Florida.
How you will impact Smurfit Westrock:
* Assist with vendor and system support by responding to internal and external inquiries and researching and resolving issues across various systems.
* Review, reconcile, and correct daily wood receipts.
* Review of required insurance, agreements and certifications.
* Prepare pivot tables and spreadsheets for reporting.
* Work as subject matter expert for regional software: LIMS/WWIZ, JD Edwards and Coupa
* Data entry into various software programs for tickets.
* Act as the region\u2019s point of contact for accounts payables and receivables.
* Responsible for JDE service order entries, ordering of office supplies and equipment for region personnel.
* Prepare correspondence, presentations, analysis, and reconciliation reports.
* Participate in month end close activities.
* Support internal and external audit requests related to invoices and financial documentation.
What you will need to succeed:
* 3+ years of experience as an Administrative Assistant with strong analytical/operational responsibilities
* Able to use Microsoft Office as a part of daily business activity: Excel, Word, Power Point, SharePoint, Teams
* Able to learn and use wood accounting and scale systems
* Demonstrated ability to work well under tight deadlines, independently or collaboratively, managing multiple and varied projects simultaneously, while maintaining attention to details.
* Analytical skills required for error investigation and resolution
* Must have strong technical ability and excellent written and verbal communications skills
* A plus if you have:
* Degree in accounting, or other business-related discipline
* Accounts payable experience
* Broad knowledge of accounting principles or bookkeeping experience (AR/AP/GL)
* Working knowledge of SAP & JD Edwards software
What We Offer:
* Corporate culture based on integrity, respect, accountability and excellence
* Comprehensive training with numerous learning and development opportunities
* An attractive salary reflecting skills, competencies and potential
* A career with a global packaging company where Sustainability, Safety and Inclusion are business drivers and foundational elements of the daily work.
Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of safety, loyalty, integrity, and respect, we use leading science and technology to move fiber-based packaging forward.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.