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Administrative Assistant
Stantec • Miami, FL 33126 • Posted 4 days ago
Administrative Assistant
Stantec • Miami, FL 33126 • Posted 4 days ago
In-person • Full-time • Entry Level
Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
The Stantec Miami Fl office is seeking an experienced, highly motivated individual to provide organizational and administrative support to our team. The position will play a key role by providing support to the local management team, assisting with all office operations.
Your Key Responsibilities
- General clerical duties including photocopying, fax and mailing, maintain supplies and UPS/FEDEX.
- Phone system several incoming lines
- Greeting clients and vendors
- Supporting conformance with company policies, procedures and ISO-certified Integrated Management System
- Prepare documents in MS Word, Excel, Powerpoint, OneNote, and other programs
- Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos, office address book and emails
- Processes expense reports, invoices and orders
- Schedule and coordinate meetings, appointments, internal and external events and travel arrangements.
- Creating attractive graphics, maps and figures to include proposals, technical reports, meeting notes and presentations
- Handle administrative requests and queries from leadership, project managers and engineers.
Your Capabilities and Credentials
The successful candidate will possess a strong work ethic and excellent organizational skills. The successful candidate will also possess the following qualifications:
- Strong work ethic and commitment to safety.
- Detail-focused individual, who has the ability to learn and adapt quickly
- Demonstrate strong time management skills with the ability to prioritize and meet deadlines in a fast pace working environment
- Ability to work with multiple project managers to assist in meeting deadlines
- Excellent written and oral communication skills, strong time management skills
- Flexibility and ability to work extended hours as required.
- Enjoys working independently and within a team environment
- Advanced proficiency in office systems, and general office maintenance
- Advanced expertise in the Windows environment, including the full suite of Microsoft office programs, Word, Excel, Outlook, PowerPoint, OneNote and Adobe Reader/Writer.
- A valid Driver's License and a dependable personal means of transportation are required
Education and Experience
- Minimum of 2 years' work experience in required. Experience in A/E (engineering, architectural or construction) consulting firm is preferred.
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Miami
**Organization:** BC-2194 Buildings-US Florida Architecture
**Employee Status:** Regular
**Business Justification:** Replacement
**Travel:** No
**Schedule:** Full time
**Job Posting:** 03/03/2026 09:03:26
**Req ID:** 1004688
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
Your Opportunity
The Stantec Miami Fl office is seeking an experienced, highly motivated individual to provide organizational and administrative support to our team. The position will play a key role by providing support to the local management team, assisting with all office operations.
Your Key Responsibilities
- General clerical duties including photocopying, fax and mailing, maintain supplies and UPS/FEDEX.
- Phone system several incoming lines
- Greeting clients and vendors
- Supporting conformance with company policies, procedures and ISO-certified Integrated Management System
- Prepare documents in MS Word, Excel, Powerpoint, OneNote, and other programs
- Prepare, edit, and format documents including correspondence, reports, proposals, drafts, memos, office address book and emails
- Processes expense reports, invoices and orders
- Schedule and coordinate meetings, appointments, internal and external events and travel arrangements.
- Creating attractive graphics, maps and figures to include proposals, technical reports, meeting notes and presentations
- Handle administrative requests and queries from leadership, project managers and engineers.
Your Capabilities and Credentials
The successful candidate will possess a strong work ethic and excellent organizational skills. The successful candidate will also possess the following qualifications:
- Strong work ethic and commitment to safety.
- Detail-focused individual, who has the ability to learn and adapt quickly
- Demonstrate strong time management skills with the ability to prioritize and meet deadlines in a fast pace working environment
- Ability to work with multiple project managers to assist in meeting deadlines
- Excellent written and oral communication skills, strong time management skills
- Flexibility and ability to work extended hours as required.
- Enjoys working independently and within a team environment
- Advanced proficiency in office systems, and general office maintenance
- Advanced expertise in the Windows environment, including the full suite of Microsoft office programs, Word, Excel, Outlook, PowerPoint, OneNote and Adobe Reader/Writer.
- A valid Driver's License and a dependable personal means of transportation are required
Education and Experience
- Minimum of 2 years' work experience in required. Experience in A/E (engineering, architectural or construction) consulting firm is preferred.
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | FL | Miami
**Organization:** BC-2194 Buildings-US Florida Architecture
**Employee Status:** Regular
**Business Justification:** Replacement
**Travel:** No
**Schedule:** Full time
**Job Posting:** 03/03/2026 09:03:26
**Req ID:** 1004688
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.