Office Admin

Hours 8:30AM-4:00PM with every other Friday off.

Key Skills & Qualifications

• Strong organizational skills with the ability to manage multiple tasks and priorities efficiently
• Excellent reading and writing skills with close attention to detail
• Confident and professional communication skills when interacting with clients, the public, and internal staff, both in person and over the phone
• Strong written communication skills, including letters, emails, and reports, with the ability to type a moderate number of words per minute
• Punctual, dependable, and reliable with a strong work ethic
• Conscientious and detail-oriented, ensuring accuracy in all administrative tasks
• Bilingual proficiency is a plus

Job Description
The Office Administrative Assistant performs a wide range of clerical and administrative duties to support department staff and assist the public. This role is essential to maintaining smooth office operations, accurate record-keeping, and effective communication.

Supervision Received
This position receives general supervision from the Director of Regional Housing Choice Voucher and/or the assigned department supervisor.

Essential Duties and Responsibilities

• Type, proofread, format, and prepare reports, forms, and correspondence
• Maintain, update, and organize records and files with accuracy and confidentiality
• Receive, sort, and distribute incoming mail and correspondence
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and courteous manner
• Assist clients and members of the public in person, by phone, and via email
• Operate standard office equipment, including computers, printers, copiers, and other office devices
• Organize, file, and maintain documents using alphabetical, indexed, and cross-referenced filing systems