Job Description
Job Description
Office Admin
Hours 8:30AM-4:00PM with every other Friday off.
Key Skills & Qualifications
- Strong organizational skills with the ability to manage multiple tasks and priorities efficiently
- Excellent reading and writing skills with close attention to detail
- Confident and professional communication skills when interacting with clients, the public, and internal staff, both in person and over the phone
- Strong written communication skills, including letters, emails, and reports, with the ability to type a moderate number of words per minute
- Punctual, dependable, and reliable with a strong work ethic
- Conscientious and detail-oriented, ensuring accuracy in all administrative tasks
- Bilingual proficiency is a plus
Job Description
The Office Administrative Assistant performs a wide range of clerical and administrative duties to support department staff and assist the public. This role is essential to maintaining smooth office operations, accurate record-keeping, and effective communication.
Supervision Received
This position receives general supervision from the Director of Regional Housing Choice Voucher and/or the assigned department supervisor.
Essential Duties and Responsibilities
- Type, proofread, format, and prepare reports, forms, and correspondence
- Maintain, update, and organize records and files with accuracy and confidentiality
- Receive, sort, and distribute incoming mail and correspondence
- Answer and direct phone calls, take messages, and respond to inquiries in a professional and courteous manner
- Assist clients and members of the public in person, by phone, and via email
- Operate standard office equipment, including computers, printers, copiers, and other office devices
- Organize, file, and maintain documents using alphabetical, indexed, and cross-referenced filing systems
Company Description
BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.
Company Description
BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\r\nCalifornia applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.