We are looking for an experienced Executive Assistant to provide high-level administrative support. This Long-term contract position is ideal for a candidate with relevant experience who can manage complex scheduling, coordinate travel, and support executive operations in a fast-paced onsite environment. The role requires strong judgment, excellent organization, and the ability to maintain a high standard of conduct while handling shifting priorities and key meetings.

Responsibilities:

• Manage executive calendars, schedule appointments, and resolve conflicts to keep daily priorities on track.

• Arrange domestic and business travel logistics, including itineraries, reservations, and schedule coordination.

• Prepare for executive and board meetings by organizing materials, confirming attendance, and supporting meeting logistics.

• Serve as a dependable administrative partner by handling day-to-day requests with discretion and efficiency.

• Create, edit, and format documents, presentations, and correspondence using Microsoft Office applications.

• Monitor changing schedules and adjust plans as needed, including providing support during extended hours when required.

• Coordinate onsite meeting details and ensure executives are fully prepared for internal and external engagements.

• Demonstrated experience supporting senior leaders in an executive assistant or similar administrative role.
• Strong background in calendar oversight and managing multiple scheduling demands.
• Proven ability to coordinate travel arrangements accurately and efficiently.
• Proficiency with Microsoft Office and overall confidence using business software tools.
• Excellent written and verbal communication skills with a detail-oriented approach.
• Ability to work onsite in Camden, New Jersey, Monday through Friday, with flexibility for occasional extended hours.
• Strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion.