Position Summary:
We are seeking a reliable and detail-oriented Administrative Assistant to support our team in a client-facing role. This position requires strong organizational skills, excellent communication, and a proactive mindset. The ideal candidate is comfortable interacting with clients, managing daily administrative tasks, and supporting office operations in a professional environment.

This role will begin as a part-time position from 8:30 AM to 12:30 PM, with the opportunity to transition into a full-time role based on performance and business needs.

Key Responsibilities:

• Greet and assist clients in a professional and friendly manner, both in-person and over the phone

• Manage incoming and outgoing calls with strong phone etiquette

• Schedule appointments, meetings, and maintain calendars

• Perform general administrative tasks including filing, scanning, and data entry

• Create and maintain Excel spreadsheets for tracking and reporting

• Prepare mailouts, including addressing labels and organizing distributions

• Draft and proofread written communications; respond to emails professionally and promptly

• Utilize Microsoft Office 365 (Outlook, Word, Excel, etc.) for daily operations

• Assist with special projects and office coordination as needed

Qualifications:

• Proven experience in an administrative or client service role

• Excellent written and verbal communication skills

• Strong attention to detail and ability to manage multiple priorities

• Proficient in Microsoft Office 365, especially Excel

• Comfortable in a fast-paced, team-oriented environment

• Reliable, punctual, and professional demeanor

Preferred Skills:

• Experience with office mailouts, label creation, and document formatting

• Familiarity with appointment scheduling software or calendar tools

• Ability to anticipate needs and solve problems independently