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Executive Assistant
HP Inc. • Spring, TX 77380 • Posted 2 days ago
Executive Assistant
HP Inc. • Spring, TX 77380 • Posted 2 days ago
In-person • Full-time • $29.80-$41.80/hr • Senior Level
**Job Summary**
* This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry, filing, and office supply management. The role manages complex calendars for senior management, arranges domestic and international travel, and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.
**Responsibilities**
* Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees.
* Provides basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies.
* Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings.
* Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics.
* Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
* Produces detailed reports, documents, and presentations as required, often involving data analysis or research.
* Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
* Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
* Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department.
* Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.
**Education & Experience** **Recommended**
* High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
* Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
**Preferred Certifications**
NA
**Knowledge & Skills**
* Accounting
* Administrative Support
* Billing
* Booking (Sales)
* Calendar Management
* Customer Data Management
* Data Entry
* Expense Reports
* Finance
* Front Office
* Invoicing
* Marketing
* Microsoft SharePoint
* Office Equipment
* Office Management
* Office Supply Management
* Presentation Software
* Purchasing
* SAP Applications
* Travel Arrangements
**Cross-Org Skills**
* Effective Communication
* Results Orientation
* Learning Agility
* Digital Fluency
* Customer Centricity
**Disclaimer**
* This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
**Pay:**
The pay range for this position is $29.80 to $41.80 per hour (applies to US candidates only). Pay varies by work location, job-related knowledge, skills, and experience.
**Benefits:**
HP offers a comprehensive benefits package for this position, including:
+ Health insurance
+ Dental insurance
+ Vision insurance
+ Long term/short term disability insurance
+ Employee assistance program
+ Flexible spending account
+ Life insurance
+ Generous time off policies, including;
+ 4-12 weeks fully paid parental leave based on tenure
+ 13 paid holidays
+ 15 days paid time off (US benefits overview (https://www8.hp.com/h20195/v2/getdocument.aspx?docname=c07065756) )
The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
* This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry, filing, and office supply management. The role manages complex calendars for senior management, arranges domestic and international travel, and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.
**Responsibilities**
* Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees.
* Provides basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies.
* Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings.
* Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics.
* Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
* Produces detailed reports, documents, and presentations as required, often involving data analysis or research.
* Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
* Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
* Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department.
* Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.
**Education & Experience** **Recommended**
* High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
* Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
**Preferred Certifications**
NA
**Knowledge & Skills**
* Accounting
* Administrative Support
* Billing
* Booking (Sales)
* Calendar Management
* Customer Data Management
* Data Entry
* Expense Reports
* Finance
* Front Office
* Invoicing
* Marketing
* Microsoft SharePoint
* Office Equipment
* Office Management
* Office Supply Management
* Presentation Software
* Purchasing
* SAP Applications
* Travel Arrangements
**Cross-Org Skills**
* Effective Communication
* Results Orientation
* Learning Agility
* Digital Fluency
* Customer Centricity
**Disclaimer**
* This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
**Pay:**
The pay range for this position is $29.80 to $41.80 per hour (applies to US candidates only). Pay varies by work location, job-related knowledge, skills, and experience.
**Benefits:**
HP offers a comprehensive benefits package for this position, including:
+ Health insurance
+ Dental insurance
+ Vision insurance
+ Long term/short term disability insurance
+ Employee assistance program
+ Flexible spending account
+ Life insurance
+ Generous time off policies, including;
+ 4-12 weeks fully paid parental leave based on tenure
+ 13 paid holidays
+ 15 days paid time off (US benefits overview (https://www8.hp.com/h20195/v2/getdocument.aspx?docname=c07065756) )
The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.