Executive Assistant

We're looking for a highly reliable and detail-oriented Executive Assistant to support day-to-day operations for a New York-based founder. This is an in-person role with a wide range of responsibilities — from organizing financial records to handling ad hoc requests and keeping things running smoothly behind the scenes.

About the company

This is a well-funded, fast-moving tech startup building foundational infrastructure for AI workloads. The team is small, mission-driven, and moving quickly. The founder is based in NYC and is looking for someone who can help create order and efficiency in a dynamic environment, while respecting confidentiality and proactively solving problems as they arise.

About the role

As Executive Assistant, you’ll take ownership of a variety of operational and administrative tasks. The day-to-day can range from light financial organization (e.g., reviewing bank statements and categorizing expenses), to managing schedules, ordering supplies, or coordinating travel. No two days will look quite the same — so flexibility and initiative are key. You’ll work directly with the founder and play a key part in reducing the operational load so they can focus on high-leverage work.

What we can offer you

• $50,000–$70,000 salary, depending on experience
• Full-time, in-person position based in NYC
• Opportunity to work alongside a high-performing technical team
• Exposure to startup operations and early-stage company building
• Autonomy to take ownership of tasks and improve processes

Key responsibilities

• Review and organize personal and business financial statements
• Assist with categorizing and tracking recurring expenses
• Manage daily and weekly to-do lists
• Coordinate travel, calendars, and appointments
• Run errands or complete ad hoc tasks as needed
• Handle sensitive and confidential information with care
• Communicate effectively and anticipate needs ahead of time

The ideal Executive Assistant is dependable, organized, and solutions-oriented — someone who thrives in fast-paced settings and is happy to take on “random tasks every day” without needing hand-holding.

Keywords

Executive Assistant, financial organization, calendar management, NYC, early-stage startup, high autonomy, administrative support