Job Title: Executive Assistant

Location: Campbell, CA

Role Classification: Full-Time, Exempt

What We’re About

AESTHETX is luxury plastic surgery and dermatology practice that serves some of the most well-known Bay Area clientele from Silicon Valley to Marin. Our highly trained experts are the best in the industry—renowned for skilled personalized service delivering safe, effective, medically-proven treatments and optimal results. AESTHETX is here to ensure patients achieve a natural result focused on skin health and healthy aging, not just the aesthetic.

We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we’re always innovating—bringing state-of-the-art equipment and services to our clinics.

We offer a competitive benefits package which includes generous employee discounts, Friends & Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (32+ hours/week) we offer Medical, Vision, and Dental insurance.

Position Summary

We are looking for a highly organized, proactive, and detail-oriented executive assistant to help us support our daily operations. The executive assistant is the backbone of our office operations, responsible for managing critical back-office tasks including managing administrative tasks, scheduling internal meetings, managing physician calendars, maintain relationships with our product and building vendors, and complete ad hoc projects. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities with a high level of professionalism and confidentiality.

Responsibilities:

· Manage and complete administrative projects from start to finish, including planning, coordination, execution, and timely follow-up to ensure successful outcomes

· Provide high-level administrative support, including complex scheduling, calendar management for providers, and creating agendas

• Prepare and edit correspondence, reports, presentations, and meeting minutes

· Act as the primary point of contact for building-related issues (HVAC, plumbing, cleaning, repairs)

· Manage office operations and ensure the workspace remains efficient, professional, and well-stocked

· Partner with suppliers and service providers to negotiate pricing and terms that support cost-efficient purchasing

· Maintain confidentiality and discretion in handling sensitive information

· Anticipate executive needs and proactively bring together appropriate resources

Education And Qualifications:

• 2-3 years of experience as an Executive Assistant or 3+ years as an Administrative Assistant
• Excellent written and verbal communication skills
• Knowledge in MS Office software
• High level of professionalism
• Excellent team player and strong attention to detail
• Ability to handle confidential information with discretion
• Demonstrated ability to prioritize tasks and manage time in a fast-paced environment

Full-Time Employee Benefits:

· PTO time off

· Eight Paid Holiday’s

· 401K with Employer Match

· Medical, Dental and Vision - 100% Paid for Employee Portion

· Flexible Spending and Health Savings Accounts

· Life Insurance

· Short & Long-term Disability

· Legal Plan

Employee Perks:

· Discounted Beauty Products and *Complimentary Aesthetic Treatments for Employees (Facial / Botox and more)

· Free – Gourmet Coffee

· Free - Food and Snacks – Our lunchroom is always fully stocked with snacks!

· Frequent Catered Lunches

· Fun-Themed Events for Employees Throughout the Year

*As outlined in our employee discount office policy

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person