Executive Assistant Jobs in West Palm Beach, FL Hiring Now
More filters
11 results
based on your search
Sorted by
Best Match
11 results
Sorted by
Best Match
Executive Assistant to SVP of Operations
Carrier • Palm Beach Gardens, FL 33410 • Posted 5 days ago
Executive Assistant to SVP of Operations
Carrier • Palm Beach Gardens, FL 33410 • Posted 5 days ago
In-person • Full-time • Senior Level
**Carrier Global Corporation** , a global leader in intelligent climate and energy solutions, is committed to creating solutions that matter for people and our planet for generations to come. From the beginning, we've led in inventing new technologies and entirely new industries. Today, we continue to lead because we have a world-class, diverse workforce that puts the customer at the center of everything we do. For more information, visit corporate.carrier.com (https://c212.net/c/link/?t=0&l=en&o=3847430-1&h=139563088&u=https%3A%2F%2Fwww.corporate.carrier.com%2F&a=corporate.carrier.com) or follow Carrier on social media at @Carrier (https://c212.net/c/link/?t=0&l=en&o=3847430-1&h=4009942256&u=https%3A%2F%2Ftwitter.com%2Fcarrier&a=%40Carrier) .
**About this role**
The **Executive Assistant to SVP of Operations** plays a pivotal role in supporting the **Senior Vice President of Operations** at our global headquarters in **Palm Beach Gardens, FL** . This role demands an exceptional professional who thrives in high-performance environments and demonstrates the highest level of integrity, discretion, and responsiveness.
The **Executive Assistant to SVP of Operations** should be highly organized, detail-oriented, and capable of managing a wide array of priorities in a fast-paced, global setting. The **Executive Assistant to SVP of Operations** will proactively support executive-level initiatives, including coordination with internal leaders and external partners, planning of high-stakes meetings and travel, and maintaining operational cadence across global operations leadership.
The **Executive Assistant to SVP of Operations** will work **onsite** in **Palm Beach Gardens** .
We value our people and offer an extensive benefits package, with financial rewards including health insurance, retirement savings plan, and also lifestyle support with flexible working and parental leave. Plus, we'll support your growth with paid-for external training programs and courses.
**Key Responsibilities**
**_Executive Support_**
+ Manage and optimize a complex, fast-moving calendar for the SVP of Operations to ensure alignment with strategic priorities.
+ Coordinate global and domestic travel, i.e., logistics, itineraries, and briefings.
+ Anticipate executive needs and act proactively to ensure the SVP is prepared for all meetings and engagements.
+ Screen and prioritize correspondence to ensure timely and professional follow-up.
+ Support preparation for operational reviews, business updates, and plant visits.
**_Stakeholder Engagement & Communication_**
+ Act as a professional point of contact between the SVP and internal/external stakeholders.
+ Support communication flow with Operations and Manufacturing leadership across global regions.
+ Facilitate planning and logistics for key leadership events, executive meetings, and business reviews.
**_Operational and Administrative Excellence_**
+ Prepare presentations, reports, and documents with a high level of accuracy and formatting.
+ Manage expense reports, procurement processes, and vendor engagement as required.
+ Lead or support special projects and confidential initiatives on behalf of the SVP.
+ Optimize administrative workflows to enhance productivity and effectiveness.
**Basic Qualifications**
+ High School Diploma or GED
+ 7+ years of experience supporting senior executives, i.e. C-suite or global leadership
**Preferred Qualifications**
+ Bachelor's degree
+ Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
+ Experience with collaboration tools such as Zoom and Microsoft Teams
+ Demonstrated ability to manage sensitive information with utmost discretion
+ English written and verbal communication skills with meticulous attention to detail
+ Judgment, prioritization, and time management in high-pressure situations
+ Organization skills to manage logistics and plan for key leadership events, executive meetings, and business reviews.
+ Professional and consistent tone in communications which aligns with organizational standards
**Additional information**
+ Must have unrestricted authorization to work in the USA. No visa sponsoring available.
RSRCAR
\#LI-onsite
**_Carrier is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Carrier provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._**
**Job Applicant's Privacy Notice:**
Click on this link (https://www.corporate.carrier.com/legal/privacy-notice-job-applicant/) to read the Job Applicant's Privacy Notice
**About this role**
The **Executive Assistant to SVP of Operations** plays a pivotal role in supporting the **Senior Vice President of Operations** at our global headquarters in **Palm Beach Gardens, FL** . This role demands an exceptional professional who thrives in high-performance environments and demonstrates the highest level of integrity, discretion, and responsiveness.
The **Executive Assistant to SVP of Operations** should be highly organized, detail-oriented, and capable of managing a wide array of priorities in a fast-paced, global setting. The **Executive Assistant to SVP of Operations** will proactively support executive-level initiatives, including coordination with internal leaders and external partners, planning of high-stakes meetings and travel, and maintaining operational cadence across global operations leadership.
The **Executive Assistant to SVP of Operations** will work **onsite** in **Palm Beach Gardens** .
We value our people and offer an extensive benefits package, with financial rewards including health insurance, retirement savings plan, and also lifestyle support with flexible working and parental leave. Plus, we'll support your growth with paid-for external training programs and courses.
**Key Responsibilities**
**_Executive Support_**
+ Manage and optimize a complex, fast-moving calendar for the SVP of Operations to ensure alignment with strategic priorities.
+ Coordinate global and domestic travel, i.e., logistics, itineraries, and briefings.
+ Anticipate executive needs and act proactively to ensure the SVP is prepared for all meetings and engagements.
+ Screen and prioritize correspondence to ensure timely and professional follow-up.
+ Support preparation for operational reviews, business updates, and plant visits.
**_Stakeholder Engagement & Communication_**
+ Act as a professional point of contact between the SVP and internal/external stakeholders.
+ Support communication flow with Operations and Manufacturing leadership across global regions.
+ Facilitate planning and logistics for key leadership events, executive meetings, and business reviews.
**_Operational and Administrative Excellence_**
+ Prepare presentations, reports, and documents with a high level of accuracy and formatting.
+ Manage expense reports, procurement processes, and vendor engagement as required.
+ Lead or support special projects and confidential initiatives on behalf of the SVP.
+ Optimize administrative workflows to enhance productivity and effectiveness.
**Basic Qualifications**
+ High School Diploma or GED
+ 7+ years of experience supporting senior executives, i.e. C-suite or global leadership
**Preferred Qualifications**
+ Bachelor's degree
+ Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
+ Experience with collaboration tools such as Zoom and Microsoft Teams
+ Demonstrated ability to manage sensitive information with utmost discretion
+ English written and verbal communication skills with meticulous attention to detail
+ Judgment, prioritization, and time management in high-pressure situations
+ Organization skills to manage logistics and plan for key leadership events, executive meetings, and business reviews.
+ Professional and consistent tone in communications which aligns with organizational standards
**Additional information**
+ Must have unrestricted authorization to work in the USA. No visa sponsoring available.
RSRCAR
\#LI-onsite
**_Carrier is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Carrier provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._**
**Job Applicant's Privacy Notice:**
Click on this link (https://www.corporate.carrier.com/legal/privacy-notice-job-applicant/) to read the Job Applicant's Privacy Notice