Position Summary

The Facility Manager is responsible for the overall management, maintenance, repair, and improvement of camp facilities, grounds, utilities, roads, buildings, recreational amenities, event spaces, and infrastructure. The ideal candidate will have extensive experience managing large properties, maintenance teams, contractors, and budgets while ensuring compliance with safety regulations and organizational standards.

This role serves as a key liaison between leadership committees, contractors, vendors, volunteers, members, and guests to ensure facilities remain operational, safe, and well-maintained year-round.

Key Responsibilities

Facility Operations & Property Management

• Oversee day-to-day operations of all camp facilities and grounds.
• Maintain buildings, common areas, event venues, recreational facilities, roads, parking areas, and outdoor spaces.
• Conduct regular facility inspections to identify maintenance needs and safety concerns.
• Develop preventative maintenance schedules and ensure timely completion of repairs.
• Coordinate emergency repairs and respond to urgent facility issues.
• Monitor overall appearance and cleanliness of the property.
• Ensure facilities are prepared for seasonal operations, special events, and member activities.
• Maintain detailed records of inspections, repairs, maintenance activities, and facility improvements.
• Assist with facility rentals and event setup logistics.

Buildings & Grounds Management

• Manage all grounds maintenance activities including landscaping, tree maintenance, snow removal, drainage systems, and exterior improvements.
• Oversee maintenance of roads, pathways, parking lots, signage, fencing, and common-use areas.
• Coordinate inspections and repairs for structural, electrical, plumbing, HVAC, and mechanical systems.
• Ensure proper operation of water systems, waste management systems, and utility infrastructure.
• Monitor contractor performance and verify quality of completed work.
• Develop long-term maintenance strategies to preserve facility assets.

Leadership & Staff Supervision

• Supervise maintenance personnel, seasonal workers, and contracted service providers.
• Schedule work assignments and prioritize maintenance projects.
• Provide training on safety procedures, equipment operation, and maintenance standards.
• Foster a positive and productive work environment.
• Conduct performance evaluations and provide ongoing coaching and development.
• Collaborate with volunteers and committees on facility improvement projects.

Safety & Compliance

• Ensure compliance with all local, state, and federal regulations.
• Maintain OSHA compliance and workplace safety standards.
• Conduct routine safety inspections throughout the property.
• Develop and implement emergency response procedures.
• Investigate accidents, incidents, and property damage claims.
• Ensure proper storage and handling of maintenance equipment, chemicals, and supplies.
• Maintain records related to inspections, permits, and regulatory compliance.

Budgeting & Financial Management

• Develop annual maintenance and facilities budgets.
• Monitor expenditures and ensure projects remain within budget.
• Obtain and evaluate bids from vendors and contractors.
• Recommend capital improvement projects and infrastructure investments.
• Identify opportunities for cost savings and operational efficiencies.
• Track inventory and control purchasing of maintenance supplies and equipment.

Vendor & Contractor Management

• Source, negotiate, and manage vendor and contractor relationships.
• Coordinate work performed by electricians, plumbers, HVAC contractors, landscapers, and other service providers.
• Ensure contractors meet quality, safety, and timeline expectations.
• Review contracts and service agreements.
• Monitor project progress and verify completion of work.

Capital Improvement Projects

• Assist leadership with planning and execution of facility upgrades and improvement projects.
• Manage renovation and construction projects from planning through completion.
• Coordinate project schedules, budgets, inspections, and contractor activities.
• Evaluate facility needs and recommend improvements to enhance member and guest experiences.
• Support long-term strategic planning for facility growth and preservation.

Required Qualifications

• Minimum 5+ years of Facility Management, Property Management, Building Operations, Maintenance Management, or related experience.
• Proven experience managing large facilities, campuses, recreational properties, camps, parks, community centers, or similar environments.
• Strong knowledge of building systems including:
• • HVAC
  • Plumbing
  • Electrical
  • Mechanical systems
  • Structural maintenance
  • Grounds maintenance
• Experience managing maintenance teams and contractors.
• Strong budgeting and project management experience.
• Ability to read blueprints, schematics, and construction documents.
• Excellent organizational and problem-solving skills.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office and maintenance management software.
• Ability to prioritize multiple projects and deadlines.
• Valid driver's license with clean driving record.

Preferred Qualifications

• 7–10+ years of facility or property management experience.
• Experience overseeing campgrounds, recreational facilities, event venues, parks, or community organizations.
• Certified Facility Manager (CFM) designation.
• Facility Management Professional (FMP) certification.
• OSHA 30 Certification.
• CPR/First Aid Certification.
• Experience with capital planning and infrastructure projects.
• Knowledge of environmental compliance and risk management practices.
• Experience working with nonprofit organizations, member-based organizations, or volunteer-driven environments.

Physical Requirements

• Ability to walk large properties and outdoor grounds daily.
• Ability to lift and carry up to 50 pounds.
• Ability to work indoors and outdoors in varying weather conditions.
• Ability to climb ladders, inspect facilities, and access maintenance areas.
• Ability to respond to emergencies outside of normal business hours when necessary.