Legal Assistant

Portland, Maine

Drummond Woodsum is seeking a full-time Legal Assistant to join our firms Litigation Practice Group working in Portland, Maine. Our litigation team is involved in a wide array of civil litigation matters in federal and state courts and administrative agencies, and is involved in cases including bankruptcy, medical malpractice, civil rights claims against public schools, municipalities, and public officials, land use matters, and employment disputes, among others. As a legal assistant in this role, you will support multiple attorneys by providing administrative assistance, drafting documents for review, and helping to enhance overall efficiency. The ideal candidate will be a strong communicator who is detail-oriented and highly organized, with the ability to manage a high volume of e-filings and deadlines. This role requires excellent proofreading skills, a proactive approach to maintaining calendars and case information, and a willingness to learn new systems while remaining receptive to feedback and committed to high-quality work.

Responsibilities include:

• Completing administrative duties, such as making copies, answering and directing phone calls, and greeting clients
• Preparing documents and forms by completing initial drafts, processing edits and red-lining in Word, and conversions and manipulations in PDF
• Processing incoming and outgoing mail
• Communicating with clients
• Calendaring deadlines and keeping files and task lists and deadlines organized
• Submitting filings as directed to the appropriate agency
• Providing exceptional service to all clients
• Additional duties as assigned

Qualifications:

• Be accurate, detail-oriented, and have strong attention to detail
• Take initiative and be proactive; anticipate needs; reach out to become more involved
• Strong writing and verbal communication skills; excellent spelling, punctuation, and grammar skills
• System proficiency: general knowledge and experience with common software applications, such as Microsoft Office Suite and PDF processing; strong Excel and MS Word skills in particular
• Motivated to learn and provide work of the highest quality

At Drummond Woodsum we are committed to the growth and development of our employees. Our focus is geared toward fostering a culture where you can work with and learn from diverse individuals, explore and expand your capabilities, and are valued for the contributions and perspectives you bring. Were committed to providing our team members with the support they need to thrive both personally and professionally, and we are proud to offer the following benefits:

• Insurance options, including domestic partner coverage, for health (either a co-pay-based plan or HSA with firm contributions), dental, and vision
• 401(k) plan with pre- or post-tax investment options and firm contributions
• Wellness support, including telehealth coverage, and on-site privacy rooms
• Life insurance coverage at 1.5x your annual salary, plus supplemental voluntary coverage available
• Leave plans, including paid parental leave, short- and long-term disability

Firm involvement, including:

• Monthly firm lunch meetings to hear about all areas of the firm
• Committee participation, such as our Community Service Committee which organizes a drive every December and our public outreach week in July
• Social gatherings 2025 included a field day BBQ, a holiday get-together, and our annual Halloween party for our families

For consideration, please click apply or submit your resume and cover letter by email to hr@dwmlaw.com. We look forward to hearing from you.