Our firm is a busy mid-sized litigation law firm seeking an experienced and knowledgeable Litigation Secretary to support civil defense work in a high volume, discovery-heavy, and trial prep focused environment. This individual can work from the firm's Sacramento, Los Angeles, or Seattle office.

Primary Responsibilities

• Document Preparation, Filings, Trial Preparation
• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and/or hard copy filings with courts
• Send correspondence and client documents in a timely manner
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents
• Calendaring all events in ProLaw and Microsoft Outlook
• Calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
• Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings
• Save client-related documents and emails into ProLaw
• File Management
• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met

Qualifications

• Minimum 10 years of hands on experience handling full civil litigation lifecycle (discovery, trial, appeals)

Required Skills

• Demonstrated mastery of state and federal e-filing requirements
• Expertise in calculating docketing deadlines
• Knowledge of ProLaw is preferred
• Experience with TOAs/TOCs and finalizing legal documents
• Excellent organizational, problem-solving skills, and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Knowledge of Kofax Power or Adobe pdf editing software, a plus