Office Assistant

We are a general contracting firm undergoing systemization and growth, and we are seeking a proactive, highly organized Office Assistant to join our team. This role will support daily office operations, assist with administrative tasks, and contribute to our marketing efforts.

Responsibilities:

• Manage clerical and administrative tasks, including drafting emails, reports, and formal documents.

• Schedule and coordinate appointments, meetings, and company events.

• Greet and assist visitors, clients, and vendors in a professional manner.

• Answer and direct inbound telephone calls, ensuring timely responses.

• Organize and maintain both physical and digital filing systems for improved efficiency.

• Assist in tracking invoices, payments, and project documentation.

• Help implement and improve office workflows to support business efficiency.

• Support basic bookkeeping and data entry tasks.

• Assist with marketing tasks, including social media updates, content creation, and client communications.

• Coordinate with marketing teams or vendors for digital marketing initiatives and branding efforts.

• Perform additional office duties as needed to support the team and company objectives.

Qualifications:

• Bilingual in Spanish and English (highly preferred) - must be able to communicate effectively with Spanish-speaking, vendors and subcontractors.

• Previous experience in office administration, construction administration, or a related field.

• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.

• Strong organizational skills with a keen eye for efficiency and process improvement.

• Excellent written and verbal communication skills with a professional demeanor.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and office management software.

• Experience with marketing tasks such as social media management, content creation, or client engagement is a plus.

• Familiarity with general contracting, construction, or project management is beneficial but not required.

• Quickbooks knowledge or willingness to learn is preferred.

We are looking for a motivated individual who thrives in a structured yet dynamic environment and is eager to contribute to both office operations and marketing efforts. If you have a passion for organization, efficiency, and supporting a growing business, we encourage you to apply!

Performance Based Bonus and Growth Opportunities Available.