We are offering a short term contract employment opportunity for an Office Assistant in a major city in the Pacific Northwest. The Office Assistant will be the first point of contact for clients and visitors, providing information with professionalism and resourcefulness. This role involves a range of tasks including the maintenance and organization of files, reconciliation of credit cards, and assistance with committee events. The Office Assistant will also support the IT team with non-technical requests and provide support to the entire local office, and regional offices.

Responsibilities:

• Serve as the primary contact for clients and visitors, offering assistance and information with professionalism and resourcefulness.
• Handle the reception desk duties, ensuring smooth operations and excellent customer service.
• Assist in the organization and maintenance of off-site files, ensuring easy accessibility and efficient retrieval of documents.
• Work on credit card reconciliation, providing accurate and timely financial records.
• Offer support during committee events, assisting with planning and execution.
• Provide assistance to the IT team with requests such as modifications of monitor arms and keyboard trays, distribution of IT items to staff, and ordering when necessary.
• Handle incoming and outgoing mail and shipments, ensuring timely distribution and receipt.
• Maintain the office and kitchen supply inventories, ensuring adequate stock levels at all times.
• Assist with the planning and coordination of office events and meetings, including catering and conference room scheduling.
• Support new permanent initiatives in collaboration with the HR team, including office tours and document review/collection.
• Manage the office discretionary budget and process expense reports as required.
• Maintain company field rooms (storage), ensuring an organized and efficient workspace.• Proficiency in Office Administration, with a proven track record of managing day-to-day office operations effectively.
• Ability to coordinate meetings, including scheduling, sending out necessary communication, and ensuring all logistical requirements are met.
• Experience as a Facilities Coordinator, responsible for managing office spaces, ensuring maintenance and repair work are carried out efficiently.
• Strong competency in Microsoft Office, including Word, Excel, PowerPoint and Outlook, to carry out various administrative tasks.
• Experience in Mail Processing, including receiving, sorting, and distributing incoming mail to the appropriate recipients.