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Office Assistant - #Staff
Johns Hopkins University • Remote • Posted 5 days ago
Office Assistant - #Staff
Johns Hopkins University • Remote • Posted 5 days ago
Remote • Part-time • $15.70-$25.25/hr • Entry Level
We are seeking an **_Office Assistant_** who will provide general clerical and secretarial support to the assigned office/department.
**Specific Duties & Responsibilities**
+ Maintain calendar and schedule appointments and meetings.
+ Complete various request forms for office supplies and equipment.
+ Assist with preparing correspondence, manuscripts, grants proposals.
+ Type, edit, format, and proof materials and/or communications.
+ Support the coordination and execution of special events.
+ Make routine travel and hotel accommodations.
+ Maintain paper and electronic files and perform data entry.
+ Open, sort and screen mail.
+ Plan, support, and organize various office activities and/or priorities.
+ Collect documents; scan physical documents into digital formats.
+ Resolve inquiries and advise on university policies and procedures, as needed.
+ Greet visitors and customers visiting the office.
+ Answer telephone, screen callers, relay messages, greet visitors.
+ Organize and categorize scanned files.
+ Assist with data entry and file management.
+ Adhere to established scanning procedures and quality standards.
+ Perform other related duties as requested.
**Technical Qualifications and Specialized Certifications**
+ Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
**Technical Skills and Expected Level of Proficiency**
+ Calendar Management: Developing
+ Customer Service: Developing
+ Data Entry: Developing
+ Electronic Office Tools: Developing
+ Event Coordination: Developing
+ Office Procedures: Developing
+ Oral and Written Communications: Developing
+ Record Keeping: Developing
**Minimum Qualifications**
+ High School Diploma or graduation equivalent
+ Six months related experience
+ Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
**Preferred Qualifications**
+ Minimal travel required to Baltimore or DC due to events.
Classified Title: Office Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: 10-35 hrs/wk
FLSA Status: Non-Exempt
Location: Remote
Department name: Political Science
Personnel area: School of Arts & Sciences
The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.
Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
**Specific Duties & Responsibilities**
+ Maintain calendar and schedule appointments and meetings.
+ Complete various request forms for office supplies and equipment.
+ Assist with preparing correspondence, manuscripts, grants proposals.
+ Type, edit, format, and proof materials and/or communications.
+ Support the coordination and execution of special events.
+ Make routine travel and hotel accommodations.
+ Maintain paper and electronic files and perform data entry.
+ Open, sort and screen mail.
+ Plan, support, and organize various office activities and/or priorities.
+ Collect documents; scan physical documents into digital formats.
+ Resolve inquiries and advise on university policies and procedures, as needed.
+ Greet visitors and customers visiting the office.
+ Answer telephone, screen callers, relay messages, greet visitors.
+ Organize and categorize scanned files.
+ Assist with data entry and file management.
+ Adhere to established scanning procedures and quality standards.
+ Perform other related duties as requested.
**Technical Qualifications and Specialized Certifications**
+ Some experience with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
**Technical Skills and Expected Level of Proficiency**
+ Calendar Management: Developing
+ Customer Service: Developing
+ Data Entry: Developing
+ Electronic Office Tools: Developing
+ Event Coordination: Developing
+ Office Procedures: Developing
+ Oral and Written Communications: Developing
+ Record Keeping: Developing
**Minimum Qualifications**
+ High School Diploma or graduation equivalent
+ Six months related experience
+ Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
**Preferred Qualifications**
+ Minimal travel required to Baltimore or DC due to events.
Classified Title: Office Assistant
Role/Level/Range: ATO 37.5/02/OC
Starting Salary Range: $15.70 - $20.50 - $25.25 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: 10-35 hrs/wk
FLSA Status: Non-Exempt
Location: Remote
Department name: Political Science
Personnel area: School of Arts & Sciences
The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.
Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf