Office Manager Jobs in Nashville, TN Hiring Now
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Office Manager
Aerotek • Nashville, TN 37230 • Posted 9 days ago
Office Manager
Aerotek • Nashville, TN 37230 • Posted 9 days ago
In-person • Full-time • $25.00/hr • Junior Manager
**Hiring for an Office Manager in Nashville, TN**
**Job Description**
As a Facilities Assistant, you will play a crucial role in coordinating maintenance and repair requests, while effectively communicating with vendors and service technicians. You will be responsible for interacting with building management, day porters, and cleaning services, ensuring any issues are promptly addressed. Additionally, you will assist the Facilities Manager in supervising outside vendors, managing key and badge access for employees, and overseeing the inventory of office supplies. Your responsibilities will also include managing conference room and event calendars, ordering catering for meetings and cultural events, and managing the front desk and lobby by interacting with all visitors.
**Responsibilities**
+ Coordinate requests for repairs and maintenance and communicate with vendors and service technicians.
+ Interact with building management, day porters, and cleaning services as problems arise.
+ Assist the Facilities Manager to supervise outside vendors.
+ Assist with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
+ Manage keys and badge access for employees.
+ Track and order pantry, office supplies, and new hire supplies.
+ Manage conference room and event calendars as needed.
+ Order catering for meetings and cultural events.
+ Manage the front desk and lobby, interacting with all visitors.
**Essential Skills**
+ At least 3 years of experience performing facilities maintenance duties.
+ General knowledge of office and warehouse facilities systems including HVAC, electrical, and lighting.
+ Experience working in an office environment and interacting with customers daily.
+ Skills in facilities maintenance, office management, and customer service.
**Additional Skills & Qualifications**
+ Experience with HVAC, plumbing, and electrical systems is preferred.
+ Experience working in a professional environment and interacting with guests.
**Why Work Here?**
Join a growing company with brand new office space in Nashville, opening soon. Be part of a dynamic team that values professionalism and offers opportunities for career growth.
**Work Environment**
This role requires working in the office 5 days a week, from 8:00 am to 5:00 pm, Monday to Friday. You will report to the Facilities Manager located in California while working with the Nashville office team. The position requires professionalism and experience running an office, along with the ability to manage facilities-related tasks. The company is moving to Germany in the next two months, requiring a replacement that matches the current expertise. The work environment is collaborative and supportive, with a focus on professionalism and growth.
**Job Type & Location**
This is a Contract to Hire position based out of Nashville, TN.
**Pay and Benefits**
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
**Workplace Type**
This is a fully onsite position in Nashville,TN.
**Application Deadline**
This position is anticipated to close on Mar 10, 2026.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
**Job Description**
As a Facilities Assistant, you will play a crucial role in coordinating maintenance and repair requests, while effectively communicating with vendors and service technicians. You will be responsible for interacting with building management, day porters, and cleaning services, ensuring any issues are promptly addressed. Additionally, you will assist the Facilities Manager in supervising outside vendors, managing key and badge access for employees, and overseeing the inventory of office supplies. Your responsibilities will also include managing conference room and event calendars, ordering catering for meetings and cultural events, and managing the front desk and lobby by interacting with all visitors.
**Responsibilities**
+ Coordinate requests for repairs and maintenance and communicate with vendors and service technicians.
+ Interact with building management, day porters, and cleaning services as problems arise.
+ Assist the Facilities Manager to supervise outside vendors.
+ Assist with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
+ Manage keys and badge access for employees.
+ Track and order pantry, office supplies, and new hire supplies.
+ Manage conference room and event calendars as needed.
+ Order catering for meetings and cultural events.
+ Manage the front desk and lobby, interacting with all visitors.
**Essential Skills**
+ At least 3 years of experience performing facilities maintenance duties.
+ General knowledge of office and warehouse facilities systems including HVAC, electrical, and lighting.
+ Experience working in an office environment and interacting with customers daily.
+ Skills in facilities maintenance, office management, and customer service.
**Additional Skills & Qualifications**
+ Experience with HVAC, plumbing, and electrical systems is preferred.
+ Experience working in a professional environment and interacting with guests.
**Why Work Here?**
Join a growing company with brand new office space in Nashville, opening soon. Be part of a dynamic team that values professionalism and offers opportunities for career growth.
**Work Environment**
This role requires working in the office 5 days a week, from 8:00 am to 5:00 pm, Monday to Friday. You will report to the Facilities Manager located in California while working with the Nashville office team. The position requires professionalism and experience running an office, along with the ability to manage facilities-related tasks. The company is moving to Germany in the next two months, requiring a replacement that matches the current expertise. The work environment is collaborative and supportive, with a focus on professionalism and growth.
**Job Type & Location**
This is a Contract to Hire position based out of Nashville, TN.
**Pay and Benefits**
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
**Workplace Type**
This is a fully onsite position in Nashville,TN.
**Application Deadline**
This position is anticipated to close on Mar 10, 2026.
**About Aerotek:**
We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.