This role provides critical project coordination and administrative support within a construction environment, ensuring that documentation, communication, and project controls are accurate, timely, and well organized. You will work closely with project leaders, field personnel, suppliers, and customers to keep projects moving smoothly from submittals and RFIs through change orders and final documentation.

Responsibilities

• Communicate professionally with customers, project managers, suppliers, and field personnel to support effective project execution.
• Read and interpret structural drawings, project specifications, scopes of work, and other construction documents to support project coordination.
• Prepare, submit, and track project submittals, ensuring all required information is accurate and delivered on schedule.
• Create, process, and track change orders, maintaining clear documentation and status updates.
• Request, submit, and track approval for concrete mix designs, coordinating with internal and external stakeholders as needed.
• Review, organize, and maintain rebar shop drawings and related documentation.
• Print construction drawings and plans in large format and distribute them as required for project needs.
• Prepare, respond to, and manage professional email correspondence with internal teams and external partners.
• Maintain organized electronic and hard-copy project files to ensure information is easily accessible and up to date.
• Assist project managers with daily administrative tasks and project coordination activities.
• Monitor project deadlines and ensure all required documentation, including submittals, RFIs, and change orders, is submitted on time.
• Attend project managers’ meetings every other Wednesday and assist with meeting preparation, documentation, and follow-up actions.
• Perform data entry and other administrative duties as assigned to support overall project delivery.

• Fluent in English, with strong written and verbal communication skills.
• Advanced knowledge of Microsoft Office, with strong proficiency in Microsoft Excel.
• Ability to read and interpret structural drawings and construction documents.
• Strong organizational, time management, and multitasking skills.
• High attention to detail and the ability to work independently.
• Minimum of 2 years of experience in the construction industry in an administrative or project coordination role.
• Experience coordinating RFIs, submittals, and change orders.
• Proficiency in project coordination and administration within a construction setting.
• Solid data entry skills with accuracy and consistency.

• Bachelor’s degree in construction or a related field is preferred.
• Previous experience in the construction industry is preferred, including exposure to concrete work.
• Experience supporting project management activities, including documentation and schedule tracking.
• Comfort working with large-format construction drawings and shop drawings.
• Interest in long-term career growth within the construction sector.
• Motivation to take on additional responsibilities and advance quickly when opportunities arise.

This is a full-time, office-based role in a construction-focused environment. Standard hours are Monday through Friday, 8:00 AM to 5:30 PM, with a 45-minute lunch break. Occasional additional commitments may occur once or twice a month, such as attending and supporting project managers’ meetings. You will work with digital and hard-copy project files, large-format printed plans, and common office technologies including Microsoft Office. The culture supports long-term career growth, with opportunities to take on more responsibility and advance early in your career when roles open up.

Job Type & Location

This is a Permanent position based out of Newark, NJ.

The pay range for this position is $55000.00 - $60000.00/yr.

Medical Vision Dental 401k

This is a fully onsite position in Newark,NJ.

This position is anticipated to close on Jul 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.