Overview:

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential.

Schedule: M-F, 9am-2pm

Responsibilities include (but are not limited to):

• Manage the reception desk – greet clients and vendors, answer phones, buzz in visitors
• Greet and assist guests and clients, and direct them upon arrival
• Anticipate guests needs in order to accommodate them and provide an exceptional guest experience
• Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams.
• ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings.
• Assist the bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed.
• Organize office activities, meals, entertainment, and team-building events.
• Oversee general office operations and facilities management to ensure a safe and efficient work environment.
• Oversee calendars and schedules for common areas (Conference rooms etc.)
• Maintain inventory of supplies and place orders (Office, Kitchen)
• Communicate with vendors and building management for various office needs.
• Prepare keys and access fobs for new employees
• Assist with ad-hoc projects such as setting up and implementing office procedures

Position Requirements:

• Willingness to be in office 5 days a week
• Previous hospitality, customer service, or office experience preferred
• Exceptional communication skills and a service-oriented attitude
• Strong organization and time management skills
• Collaborative, team-player mentality
• Associate’s or Bachelor’s degree (preferred)
• Proficiency in Google Workspace

Attributes

• Detail-oriented – you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing
• Organized – you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective
• Natural communicator – you are the type of person who almost automatically keeps the people you work with in the loop.
• Thorough – you enjoy digging deep into projects and reviewing all the details and numbers
• Problem solver – you think fast, are adaptable and are bent toward solving problems as they arise
• Flexible – you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time