We are seeking a professional, friendly, and detail-oriented Receptionist to join our immigration law firm. As the first point of contact for clients, you will play a vital role in creating a welcoming environment and ensuring the front desk operates smoothly. You will assist with client intake, call routing, appointment scheduling, and administrative support to legal staff.

Key Responsibilities:

• Greet clients and visitors with a positive and professional attitude
• Answer, screen, and direct phone calls using multi-line phone system
• Schedule appointments, consultations, and follow-ups
• Manage and organize client intake and sign-in procedures
• Receive, sort, and distribute mail and deliveries
• Maintain front desk and lobby cleanliness and order
• Support legal staff with copying, scanning, and filing documents
• Track office supplies and coordinate restocking
• Assist with case management software tasks (e.g., uploading documents, entering call logs)
• Confirm appointments and send reminders via phone, email, or SMS
• Handle confidential information with discretion
• Maintain accurate records of client communications and walk-ins

Qualifications:

• High school diploma or equivalent; associate’s degree preferred
• Prior receptionist or administrative experience (law office experience a plus)
• Bilingual (English and Spanish)
• Excellent verbal and written communication skills
• Proficient in Microsoft Office and Google Workspace; familiarity with legal software a plus
• Strong organizational and multitasking abilities
• Friendly, professional demeanor and appearance
• Ability to maintain confidentiality and handle sensitive information

To officially apply, please use the link below. to schedule an interview:

https://calendly.com/if-hiring/one-on-one-interview

https://calendly.com/if-hiring/one-on-one-interview

https://calendly.com/if-hiring/one-on-one-interview