Office Assistant

Office Assistant

We're seeking a very organized, trustworthy, and tech-savvy team player who is equally at home with routine as with unexpected challenges. This person will support our executive with his personal matters, as well as outstanding office tasks. This job is for a candidate who is looking to work with the company from the get-go. Independence is key.

Job Description/ Responsibilities:

• Monitoring and responding to emails in a timely manner.
• Handling incoming calls and directing them to the right team member by following company task assigning protocols
• Receive and Send mail via FedEx, UPS, or USPS
• Managing and coordinating Memo reception and deliveries.
• Create, download, organized, and review Jewelry invoices/ memos
• Maintain, update, and prepare transaction reports as directed by the Manager
• Manage daily office operations including but not limited to maintaining office cleanliness
• and orderly office environment, managing paper file systems, purchasing and maintaining office supplies.
• Work closely with the facility and management team to provide timely solutions including
• service request follow-up, updates, etc. and direct inquiries to the right team member.
• Assisting the executive with his personal matters; which including but not limited to filling out requested forms, scheduling doctor's appointments, making payments for random personal invoices, calendar management, appointment reminder, etc.
• Able to work ad-hoc hours when needed
• Any other tasks as assigned by the Executives

Skills & Qualification:

• Must have an associate degree in Business, Accounting, or related field ✓ Proficient with Google Workspace/ Excel/ Microsoft Word/PowerPoint
• Working Experience in Bookkeeping and Proficiency in QuickBooks is preferred but not necessary
• Excellent Verbal and Written communication skills
• Ability to think strategically, and work under pressure with minimum supervision.

Company Schedule: ( Non- negotiable)

Monday, Tue, Thurs, and Fri 9:00 AM - 2 PM

Wednesday 11 AM - 4 PM

Benefits:

Matching 401 K

Insurance

Performance Bonus

Job Type: Part- time (25 hours a week)

Compensation: Starting $15-$20 / hour