Executive Assistant

About Phifer & Company:

Phifer & Company is a leading recruitment firm dedicated to connecting top-tier talent with prominent organizations across various industries. With a commitment to excellence, we specialize in delivering strategic staffing solutions to meet the unique needs of our clients.

Job Overview:

Phifer & Company is seeking a highly organized and proactive Executive Assistant to support the CEO in managing daily operations and ensuring the smooth functioning of executive responsibilities. The successful candidate will play a pivotal role in optimizing the CEO's efficiency, maintaining effective communication, and contributing to the overall success of the organization.

Responsibilities:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and prioritize the CEO's calendar, appointments, and meetings.
• Prepare and coordinate materials for meetings, presentations, and reports.

• Maintain clear and open lines of communication with team members and external contacts.

Travel Coordination:

• Arrange travel logistics including flights, accommodations, and itineraries for the CEO.
• Ensure travel plans align with the CEO's schedule and business objectives.

Documentation and Record-keeping:

• Maintain and organize confidential files, documents, and records.
• Prepare and distribute meeting agendas, minutes, and follow-up action items.

• Provide insights and recommendations based on research findings.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and proactively solve problems.
• Bachelor's degree or equivalent experience preferred.