Office Assistant

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking an Office Assistant for its Los Angeles office.

The Office Assistant assists attorneys and legal personnel with administrative and organizational work in a team-oriented, collaborative, and fast-paced environment. This position requires exemplary judgment and adherence to high ethical standards.

Qualifications:

Minimum of two to three years of administrative support experience. Law firm environment preferred. Candidate must demonstrate professionalism, confidentiality, flexibility, organizational skills, and the ability to be proactive. Proficiency in Microsoft Word, Excel, Outlook, and electronic document management systems is required. Experience with iManage is preferred.

Duties of the position include, but are not limited to:

• Working with Microsoft Office (Word, Excel, and PowerPoint), Adobe and other firm applications.
• Overflow word processing/editing/proof reading of documents.
• Generating Table of Contents via MS Word TOC and Table of Authorities via Best Authority.
• Redlining documents via Litera Compare for Word.
• Redacting and numbering via Adobe.
• Organizing documents for working files/binders for attorneys.
• Prepare exhibits for court filings per court rules of formatting.
• Client intake via Intapp Open, which includes submission of new matters, conflict requests, preparing engagement letters.
• Processing expense reimbursements.
• Submitting invoices for payment via MatterExpert.
• Support attorney monthly billing.
• Overflow and support to Reception and Office Services Department.
• Ad hoc assignments upon request.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing careers@carltonfields.com. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.

Other details

• Job Family Office Admin
• Pay Type Salary
• Min Hiring Rate $65,000.00
• Max Hiring Rate $75,000.00

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