Executive Assistant

We are looking for an Executive Assistant for a top entertainment company in New York, New York. Day-to-day responsibilities will include calendaring, completing expense reports, travel planning, and managing internal and external communications. This role will support the content publicity and events team in creating presentation materials, providing project management support, coordinating department-level meetings and events, and collecting weekly updates from the team to share with senior leadership. The ideal candidate should feel comfortable acting as an administrator in a professional setting, maintaining strict confidentiality standards, and representing the department to the broader organization and external stakeholders. They will need to be detail-oriented and organized, with the ability to balance multiple high-priority projects with tight deadlines. They should present as professional, have a positive attitude, and be consistently prepared and responsive.

Responsibilities:

• Manage schedule, calendar and meetings for three leaders across publicity and events and provide real-time scheduling support.
• Schedule and coordinate meetings with all relevant information.
• Handle office tasks, such as generating reports and presentations, and setting up for meetings and events.
• Ability to tactfully manage leaders’ time, multi-task and communicate clearly and effectively with all team members.
• Screen and flag important incoming emails to appropriate team members.
• Arrange travel plans including booking flights, cars, and hotel reservations.
• Preparation and submission of all business-related expenses using Concur/SAP delegate role in a timely manner.
• Regularly correspond with other Sr. level executives’ assistants and external and internal partners in a polite and professional manner via phone and email.
• Handle executive’s mail and shipping requests, orders supplies/materials and process invoices (when necessary).

Required Qualifications:

• Bach degree in Communications, Journalism or related field
• 1+ years as an executive assistant supporting a Vice President, senior executive and/or equivalent experience.
• Candidate should have a strong passion for television and should be familiar with a variety of industry concepts, practices, and procedures, especially in marketing.
• Experience in the entertainment industry, ideally in publicity or marketing.
• Ability to troubleshoot tech issues as they arise.
• Overall working knowledge with the SAP and Concur system.
• Project management experience.
• Experience working with talent and staffing events

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.