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Executive Assistant
Career Group • New York, NY 10261 • Posted 1 day ago via LinkedIn
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In-person • Full-time • $80,000-$130,000/yr • Senior Level
Job Highlights
Using AI ⚡ to summarize the original job post
A private equity firm is seeking an Executive Assistant for a team of 4-5 executives, offering a role that involves heavy calendar management, complex travel arrangements, and supporting the team with expenses and special projects. The ideal candidate will have 5-7+ years of EA experience, preferably in finance, and possess strong communication, organizational, and multitasking skills. This position is full-time in-office, located in Midtown East, with a typical schedule of 8:30/9am-5:30/6pm, Monday-Friday.
Responsibilities
- Heavy, complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
- Complex, multi-leg travel arrangements
- Expenses
- Undertaking the tasks of receiving calls, taking messages and routing critical correspondence, as well as providing call screening
- Liaising with executive and administrative assistants to schedule meetings including anticipating all requirements (presentation technology, communications devices, food and refreshments, etc.) to ensure professional operations
- Assisting with preparation of expense reports
- Sorting and distributing communications in a timely manner
- Handling special projects as needed
- Assisting in conference planning
Qualifications
Required
- 5-7+ years of EA experience
- Finance experience ideal, open to professional services backgrounds
- Highly responsible and reliable with a professional presentation
- Motivated self-starter, with the ability to work diligently and continuously refine various work activities
- Initiative oriented and ownership mentality for areas of responsibility
- Attention to detail and problem solving skills
- Excellent time management skills and the ability to prioritize work
- Excellent communication (oral and written) and people skills
- Strong organizational, multitasking abilities and problem-solving skills
- Working knowledge of office equipment (printer, copiers, audio visual systems)
- Discretion and confidentiality
- Solid knowledge of MS Office
About Career Group
Career Group Companies is a widely recognized recruiting agency specializing in placing candidates in administrative, creative, fashion, and executive search roles. They have a high-touch approach and are committed to setting a higher standard for recruiting. With a presence in major cities across the U.S., they offer various divisions, including corporate services, creative and digital, fashion, beauty and lifestyle, executive search, and event staffing.
Full Job Description
EA to Phenomenal Team - $80-130k+ discretionary bonus + amazing benefits
A wonderful, employee-centric private equity firm is looking for a stellar Executive Assistant for a wonderful team of 4-5 executives (great, down-to-earth team)
Office is in Midtown East – typical office hours are 830/9am-530/6pm. Full time in office Monday-Friday
5-7+ (minimum) years of EA experience, FINANCE EXPERIENCE IDEAL, but open to professional services backgrounds
responsibilities include, but aren’t limited to
- Heavy, complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
- Complex, multi-leg travel arrangements
- Expenses
- Undertaking the tasks of receiving calls, taking messages and routing critical correspondence, as well as providing call screening.
- Liaising with executive and administrative assistants to schedule meetings including anticipating all requirements (presentation technology, communications devices, food and refreshments, etc.) to ensure professional operations.
- Assisting with preparation of expense reports.
- Sorting and distributing communications in a timely manner.
- Handling special projects as needed.
- Assisting in conference planning
The firm is looking for a kind, down to earth (no egos!), and easygoing EA that can also can be confident with investors/external parties
Personal Characteristics
- Highly responsible and reliable with a professional presentation.
- Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
- Initiative oriented and ownership mentality for areas of responsibility.
- Attention to detail and problem solving skills.
- Excellent time management skills and the ability to prioritize work.
- Excellent communication (oral and written) and people skills.
- Strong organizational, multitasking abilities and problem-solving skills.
- Working knowledge of office equipment (printer, copiers, audio visual systems).
- Discretion and confidentiality.
- Solid knowledge of MS Office
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