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Executive Assistant, Music
Wasserman Media • New York, NY 10001 • Posted 4 days ago
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In-person • Full-time • $75,000/yr • Mid Level
Job Highlights
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Wasserman Music is seeking a proactive, organized, and detail-oriented Executive Assistant to support a senior level executive in the booking and touring industry. The role involves managing day-to-day tasks, coordinating with the support team, and ensuring smooth operation of the executive's schedule. This position offers a unique opportunity to work alongside an industry leader and gain hands-on experience in the live music business.
Responsibilities
- Serve as gatekeeper for incoming queries for an executive in the New York office; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
- Schedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.
- Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
- Lead planning and coordination of on and off-site team meetings and special events.
- Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
- Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
- Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software.
- Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
- Special projects as requested, including tasks such as background research or team event coordination.
Qualifications
Required
- 3-5 years of prior experience supporting senior-level executives
- Highly proficient in Microsoft Outlook, Excel, Word, Power Point, Adobe Reader and standard office equipment
- Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative
- Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills
- Ability to work independently and as a team, under pressure, and to meet tight deadlines
- Due to the nature of the position, some after-hours coordination of schedules and travel may periodically arise
- Polished, confident, and upbeat personality. Ability to collaborate and build credibility across all levels of the organization
- Proven track record of successfully managing upwards
Full Job Description
Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.
Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 27 countries and more than 66 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.
Job Description
We're looking for a proactive, organized and detail-oriented Assistant to support a senior level executive in the booking and touring industry. In this role, you'll manage day to day tasks, coordinate with other members of their support team, and help ensure their schedule runs smoothly and effectively daily. This is a fantastic opportunity to work alongside an industry-leading high-level executive and gain hands-on experience in the live music business. If you're a quick thinker, solution oriented, and thrive in a dynamic and fast changing environment, we want to meet you!
This role will manage mostly administrative-related tasks, such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks including high level strategic initiatives. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly. They must be proactive in communication and demonstrate attention to detail.
Duties:
Requirements:
Base salary: $75,000, plus bonus potential.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each hire.
Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 27 countries and more than 66 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.
Job Description
We're looking for a proactive, organized and detail-oriented Assistant to support a senior level executive in the booking and touring industry. In this role, you'll manage day to day tasks, coordinate with other members of their support team, and help ensure their schedule runs smoothly and effectively daily. This is a fantastic opportunity to work alongside an industry-leading high-level executive and gain hands-on experience in the live music business. If you're a quick thinker, solution oriented, and thrive in a dynamic and fast changing environment, we want to meet you!
This role will manage mostly administrative-related tasks, such as coordinating calendars, planning meetings, organizing travel, and other supporting tasks including high level strategic initiatives. The successful candidate will be high energy and motivated to truly be an integral team member, ensuring day to day activities run smoothly. They must be proactive in communication and demonstrate attention to detail.
Duties:
- Serve as gatekeeper for incoming queries for an executive in the New York office; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
- Schedule appointments, coordinate on and off-site meetings and special events, make travel arrangements.
- Coordinate and prioritize executive daily schedule; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
- Lead planning and coordination of on and off-site team meetings and special events.
- Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
- Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
- Prepare invoices, budget reporting, and other status documents, using Word, Excel spreadsheets, or presentation software.
- Interface with high-level administrators within/outside the company requiring considerable discretion and judgment related to case and time sensitive matters.
- Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
- Special projects as requested, including tasks such as background research or team event coordination.
- Prepare invoices, budget reports, letters or other documents, using Word, Excel spreadsheets, or presentation software.
Requirements:
- 3-5 years of prior experience supporting senior-level executives
- Highly proficient in Microsoft Outlook, Excel, Word, Power Point, Adobe Reader and standard office equipment
- Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative
- Excellent verbal and written communication skills. Strong analytical, organizational, and project management skills
- Ability to work independently and as a team, under pressure, and to meet tight deadlines
- Due to the nature of the position, some after-hours coordination of schedules and travel may periodically arise
- Polished, confident, and upbeat personality. Ability to collaborate and build credibility across all levels of the organization
- Proven track record of successfully managing upwards
Base salary: $75,000, plus bonus potential.
Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each hire.
Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
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