Executive Assistant

Job Highlights

Using AI ⚡ to summarize the original job post

Responsibilities

• Heavy calendar management
• Answering multiple phone lines and tracking messages
• Domestic and international air and ground travel, and accommodations
• Site tour arrangement; i.e. presentation setup, guest hosting, catering, decor, safety gear prep
• Event coordination for team-building, tenant and consultant appreciation events. Maintains efficient files for follow-up and future affairs; negotiates rates; visits and builds relationships with venues near job sites/office locations
• Prepares and processes expense reports
• Organizes office and orders supplies
• Ability to anticipate calendar conflicts, and manage scheduling across separate offices
• Point person for new hires/consultants technology setup
• Presentation preparation, i.e. printing and binding books
• Assist with Department organization chart creation and maintenance
• Some review of project expenses
• Special projects as assigned

Qualifications

Required

• Minimum of 3+ years of strong executive level administrative experience
• Experience supporting multiple high level executives
• Excellent verbal and written communications skills
• Strong multi-tasking capabilities and time management, excellent organizational skills
• Must be a team player
• Strong knowledge of Microsoft Outlook; working knowledge of MS Word, Excel, PowerPoint. MS Visio and Adobe Acrobat are a plus
• Comfortable in a fast-paced environment
• Bachelor's degree required

About Related

Related Companies is a real estate development and investment firm operating globally. They specialize in luxury residential properties, commercial spaces, and mixed-use developments, with iconic projects like Time Warner Center in New York City and Hudson Yards. They also provide property management and consulting services, focusing on innovative and sustainable designs.